How to fill out person template CSV

Download blank template

Download example template

Example of completed person.csv

publish_person	authority_id	source	rules	name_order	prefix	title	primary_name	rest_of_name	suffix	fuller_form	number	sort_name	dates	dates_of_existence	notes
TRUE	http://viaf.org/viaf/example001	viaf	rda	inverted		Sir	Azul	Jay	Jr.		II	Azul, Sir Jay Jr. II			note_type==bioghist;;publish_note==TRUE;;subnote_type==text;;content==Sir Jay Azul Jr. II was born in Portland, Maine. He worked on ornithology projects at seven universities throughout his career.;;publish_subnote==TRUE
TRUE		local	rda	inverted			Bleue	K.C.		(Krista Clara)		Bleue, K.C. (Krista Clara), 1973-	1973-
TRUE	http://viaf.org/viaf/example002	viaf	rda	inverted	Mx.		Hayashi	Asuka				Hayashi, Mx. Asuka, 1945-2007	1945-2007	date_type_structured==range;;begin_date_expression==1945;;end_date_expression==2007

CSV columns

Columns specific to workflow

sort_name

• While this is automatically generated during ingest, it is important to have it in the spreadsheet for matching with pre-existing names in step 4.
• Required in CSV: True
• Allows multiple values: False
• Data type: String

Columns related to Basic Information

publish_person

• ArchivesSpace field equivalent: Publish
• Required in CSV: True
• Allows multiple values: False
• Data type: Boolean

Columns related to Identity Information: Name Forms

authority_id

• ArchivesSpace field equivalent: Authority ID
• Required in CSV: False
• Allows multiple values: False
• Data type: String - External URI

source

• ArchivesSpace field equivalent:
• Required in CSV: False
• Allows multiple values: False
• Data type: Controlled list - Name Source

rules

• ArchivesSpace field equivalent: Rules
• Required in CSV: False
• Allows multiple values: False
• Data type: Controlled list - Name Rule

name_order

• ArchivesSpace field equivalent: Name Order
• Required in CSV: True
• Allows multiple values: False
• Data type: Controlled list - Name Person Name Order

prefix

• ArchivesSpace field equivalent: Prefix
• Required in CSV: False
• Allows multiple values: False
• Data type: String

title

• ArchivesSpace field equivalent: Title
• Required in CSV: False
• Allows multiple values: False
• Data type: String

primary_name

• ArchivesSpace field equivalent: Primary Part of Name
• Required in CSV: True
• Allows multiple values: False
• Data type: String

rest_of_name

• ArchivesSpace field equivalent: Rest of Name
• Required in CSV: False
• Allows multiple values: False
• Data type: String

suffix

• ArchivesSpace field equivalent: Suffix
• Required in CSV: False
• Allows multiple values: False
• Data type: String

fuller_form

• ArchivesSpace field equivalent: Fuller Form
• Required in CSV: False
• Allows multiple values: False
• Data type: String

number

• ArchivesSpace field equivalent: Number
• Required in CSV: False
• Allows multiple values: False
• Data type: String

dates

• ArchivesSpace field equivalent: Dates
• Required in CSV: False
• Allows multiple values: False
• Data type: String

Columns related to Description Information: Dates of Existence

dates_of_existence

• ArchivesSpace field equivalent: Dates of Existence section
• Required in CSV: False
• Allows multiple values: True
• Data type: Subfield type
• Allowed subfields:
  • date_type_structured
    • ArchivesSpace field equivalent: Date Type
    • Required in field: True
    • Data type: Controlled list - Date Type Structured
  • date_certainty
    • ArchivesSpace field equivalent: Certainty
    • Required in field: False
    • Data type: Controlled list - Date Certainty
  • date_role
    • ArchivesSpace field equivalent: Single Date - Date Role
    • Required in field: True
    • Data type: Controlled list - Date Role
  • date_expression
    • ArchivesSpace field equivalent: Single Date - Date Expression
    • Required in field: False
    • Data type: String
  • date_standardized
    • ArchivesSpace field equivalent: Single Date - Standardized Date
    • Required in field: False
    • Data type: String - YYYY-MM-DD
  • date_standardization_type
    • ArchivesSpace field equivalent: Single Date - Standardized Date Type
    • Required in field: False
    • Data type: Controlled list - Date Standardization Type
  • begin_date_expression
    • ArchivesSpace field equivalent: Range Date - Begin Date Expression
    • Required in field: False
    • Data type: String -begin_date_standardized
    • ArchivesSpace field equivalent: Range Date - Begin Standardized Date
    • Required in field: False
    • Data type: String - YYYY-MM-DD
  • begin_date_standardized_type
    • ArchivesSpace field equivalent: Range Date - Begin Standardized Date Type
    • Required in field: False
    • Data type: Controlled list - Begin Date Standardized Type
  • end_date_expression
    • ArchivesSpace field equivalent: Range Date - End Date Expression
    • Required in field: False
    • Data type: String
  • end_date_standardized
    • ArchivesSpace field equivalent: Range Date - End Standardized Date
    • Required in field: False
    • Data type: YYYY-MM-DD
  • end_date_standardized_type
    • ArchivesSpace field equivalent: Range Date - End Standardized Date Type
    • Required in field: False
    • Data type: Controlled list - End Date Standardized Type
• Example: date_type_structured==range;;date_certainty==approximate;;begin_date_expression==1985;;end_date_expression==2010

Columns related to Description Information: Notes

notes

• ArchivesSpace field equivalent: Single Part Note
• Required in CSV: False
• Allows multiple values: True
• Data type: Subfield type
• Allowed subfields:
  • note_type
    • ArchivesSpace field equivalent: Note Type
    • Required in field: True
    • Data type: Controlled list -
  • publish
    • ArchivesSpace field equivalent: Publish
    • Required in field: True
    • Data type: Boolean
  • content
    • ArchivesSpace field equivalent: Content
    • Required in field: True
    • Data type: String
• Additional information: The note and subnote both receive their publish status from the field publish. At this time, the content subfield only accepts string/free-text values.
• Example: note_type==bioghist;;publish==TRUE;;content==Sir Jay Azul Jr. II was born in Portland, Maine. He worked on ornithology projects at seven universities throughout his career.

Default values

These are values automatically added to each record and can only be changed by editing the postPeopleAgents.py script.

• 'jsonmodel_type': 'agent_person'
• 'jsonmodel_type': 'name_person'
• 'sort_name_auto_generate': True
• 'authorized': True
• 'is_display_name': True