Skip to content

How to fill out digital object template CSV

For template, go to link and then click "Download raw file" on right upper corner. Download raw file

Download blank template

Download example template (uri)

Download example template (string)

Example of completed digital_objects.csv

publish title digital_object_id restrictions suppressed digital_object_type file_versions lang_materials dates extents agent_links subjects notes
TRUE Digital photographs of blue jay EX-0001_001 FALSE FALSE still_image file_uri==u:/collections/EX-001/digital_objects/photographs;;publish==TRUE;;is_representative==FALSE label==creation;;date_type==inclusive;;begin==2003-03;;end==2003-12 portion==whole;;number==8.78;;type==gigabytes;;container_summary==Disk EX-001_001;;physical_details==tiff role==creator;;ref==Azul, Sir Jay Jr. II|role==creator;;ref==Bleue, K.C. (Krista Clara), 1973- microcassettes|Blue jay type==summary;;content==These photographs are part of the Blue Jay Example Collection, id EX-0001.;;publish==TRUE||type==accessrestrict;;content==A digital copy of the photographs are available for access upon request. Contact Special Collections for more information.;;publish==TRUE
TRUE Digitized audio recordings of blue jays EX-0001_002 FALSE FALSE sound_recording file_uri==u:/collections/EX-001/digital_objects/sound_recordings;;is_representative==FALSE;;publish==TRUE language==eng;;script==Latn label==creation;;date_type==inclusive;;begin==2003;;end==2004 portion==whole;;number==25;;type==gigabytes;;container_summary==Disk EX-001_001;;physical_details==mp3 role==creator;;ref==Azul, Sir Jay Jr. II|role==creator;;ref==Bleue, K.C. (Krista Clara), 1973- photographs|Blue jay type==accessrestrict;;content==A digital copy of the audio files are available for access upon request. Contact Special Collections for more information.;;publish==TRUE
FALSE Are blue jays the rudest birds in Maryland? A scientific approach. EX-0001_003 TRUE FALSE text file_uri==u:/collections/EX-001/digital_objects/rudest_bird.pdf;;publish==TRUE;;is_representative==FALSE;;identifier==123;;caption==Scanned pdf of submitted final draft. language==eng;;script==Latn label==creation;;date_type==single;;begin==2003-11-01;;expression==2003 November 01 role==creator;;ref==Azul, Sir Jay Jr. II type==accessrestrict;;content==A digital copy of the paper is available for access upon request. Contact Special Collections for more information.;;publish==TRUE

CSV columns

Columns specific to workflow

publish
  • ArchivesSpace field equivalent: Publish?
  • Required in CSV: ✅ True
  • Allows multiple values: ❌ False
  • Data type: Boolean
title
  • ArchivesSpace field equivalent: Title
  • Required in CSV: ✅ True
  • Allows multiple values: ❌ False
  • Data type: String
digital_object_id
  • ArchivesSpace field equivalent: Identifier
  • Required in CSV: ✅ True
  • Allows multiple values: ❌ False
  • Data type: String
restrictions
  • ArchivesSpace field equivalent: Restrictions?
  • Required in CSV: ✅ True
  • Allows multiple values: ❌ False
  • Data type: Boolean
suppressed
  • ArchivesSpace field equivalent: Yellow Suppress button
  • Required in CSV: ✅ True
  • Allows multiple values: ❌ False
  • Data type: Boolean
digital_object_type
  • ArchivesSpace field equivalent: Type
  • Required in CSV: ❌ False
  • Allows multiple values: ❌ False
  • Data type: Controlled list - Digital Object Digital Object Type
file_versions
  • ArchivesSpace field equivalent: File Versions
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • file_uri
      • ArchivesSpace field equivalent: File URI
      • Required in field: ✅ True
      • Data type: String
    • publish
      • ArchivesSpace field equivalent: Publish?
      • Required in field: ❌ False
      • Data type: Boolean
    • caption
      • ArchivesSpace field equivalent: Caption
      • Required in field: ❌ False
      • Data type: String
    • is_representative
      • ArchivesSpace field equivalent: Make Representative button
      • Required in CSV: ❌ False
      • Data type: Boolean
    • identifier
      • ArchivesSpace field equivalent: Identifier
      • Required in CSV: ❌ False
      • Data type: String
  • Example: file_uri==http://jhir.library.jhu.edu/handle/1774.2/63642;;publish==TRUE;;is_represenative==FALSE
lang_materials
  • ArchivesSpace field equivalent:
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • language
      • ArchivesSpace field equivalent: Language
      • Required in field: ✅ True
      • Data type: Controlled list - Language ISO 639-2
    • script
      • ArchivesSpace field equivalent: Script
      • Required in field: ❌ False
      • Data type: Controlled list - Language ISO 15924
    • label
      • ArchivesSpace field equivalent: Label
      • Required in field: ❌ False
      • Data type: String
    • publish
      • ArchivesSpace field equivalent: Publish?
      • Required in field: ❌ False
      • Data type: Boolean
    • content
      • ArchivesSpace field equivalent: Content
      • Required in field: ❌ False
      • Data type: String
  • Example: language==fre;;publish==True;;script==Latn;;content==All audio is in French.
dates
  • ArchivesSpace field equivalent: Dates
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • label
      • ArchivesSpace field equivalent: Label
      • Required in field: ✅ True
      • Data type: Controlled list - Date Label
    • expression
      • ArchivesSpace field equivalent: Expression
      • Required in field: ❌ False
      • Data type: String
    • date_type
      • ArchivesSpace field equivalent: Type
      • Required in field: ✅ True
      • Data type: Controlled list - Date Type
    • begin
      • ArchivesSpace field equivalent: Begin
      • Required in field: ❌ False
      • Data type: String - YYYY, YYYY-MM, or YYYY-MM-DD
    • end
      • ArchivesSpace field equivalent: End
      • Required in field: ❌ False
      • Data type: String - YYYY, YYYY-MM, or YYYY-MM-DD
    • certainty
      • ArchivesSpace field equivalent: Certainty
      • Required in field: ❌ False
      • Data type: Controlled list - Date Certainty
  • Example: label==creation;;expression==2000-2010;;date_type==inclusive;;begin==2000;;end==2010
extents
  • ArchivesSpace field equivalent: Extents
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • portion
      • ArchivesSpace field equivalent: Portion
      • Required in field: ✅ True
      • Data type: Controlled list - Extent Portion
    • number
      • ArchivesSpace field equivalent: Number
      • Required in field: ✅ True
      • Data type: String
    • extent_type
      • ArchivesSpace field equivalent: Type
      • Required in field: ✅ True
      • Data type: Controlled list - Extent Extent Type
    • container_summary
      • ArchivesSpace field equivalent: Container Summary
      • Required in field: ❌ False
      • Data type: String
    • physical_details
      • ArchivesSpace field equivalent: Physical Details
      • Required in field: ❌ False
      • Data type: String
    • dimensions
      • ArchivesSpace field equivalent: Dimensions
      • Required in field: ❌ False
      • Data type: String
  • Example: portion==whole;;number==4.4;;extent_type==gigabytes;;container_summary==Disks RG-14-010_001-005;;physical_details==audio recordings
linked_agents
  • ArchivesSpace field equivalent: Agent Links section
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • ref
      • ArchivesSpace field equivalent: Agents
      • Required in field: ✅ True
      • Data type: Ref
    • relator
      • ArchivesSpace field equivalent: Relator
      • Required in field: ❌ False
      • Data type: Controlled list - Linked Agent Archival Record Relators
    • role
      • ArchivesSpace field equivalent: Role
      • Required in field: ✅ True
      • Data type: Controlled list - Linked Agent Role
  • Example: role==creator;;relator==pht;;ref==/agents/corporate_entities/388
subjects
  • ArchivesSpace field equivalent: Subjects section
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Ref
  • Example: /subjects/2553|/subjects/551
notes
  • ArchivesSpace field equivalent: Notes
  • Required in CSV: ❌ False
  • Allows multiple values: ✅ True
  • Data type: Subfield type
  • Allowed subfields:
    • type
      • ArchivesSpace field equivalent: Note Type
      • Required in CSV: ✅ True
      • Data type: Controlled list - Note Digital Object Type
    • content
      • ArchivesSpace field equivalent: Content
      • Required in CSV: ✅ True
      • Data type: String
    • publish
      • ArchivesSpace field equivalent: Publish?
      • Required in CSV: ❌ False
      • Data type: Boolean
  • Example: type==summary;;content==Johns Hopkins University television programs collection; Coll-0008_010; Files in this bag are all from the Tomorrow show, ranging in file names A5968-A5992. 9 files; MP4 file format. Coll-0008_001 is on VSM. Coll-0008-002-010 are in APTrust.;;publish==FALSE

Default values

These are values automatically added to each record and can only be changed by editing the postDigitalObjects.py script.

  • 'jsonmodel_type': 'digital_object'
  • 'is_slug_auto': False